All fields other than Special Leave, Leave Code and Leave Name can be changed before submission.

Field

Description

Leave code

Enter unique Leave code for the leave type.

Leave code will be the short form for the Leave Name. E.g.: Sick Leave will be shortened as SL.

Note: It is not possible to modify the name.

It accepts alphabets and numeric values (No special characters). The width of this field is limited to 5.

Leave Name

Enter Leave Name for the leave type.

This will be the name of the Leave type – the original longer version.

Note: It accepts alpha numeric & special character. The width of this field is limited to 64.

Description of the Leave Type

Enter the description of the leave type selected.

Special Leave

Select the Special Leave to define Leave type for Birthday, Wedding, and Compensatory Off, DOJ Anniversary Leave, Star Leave, Founders Day Leave, if required.

·         The Compensatory Off type allows the employees to avail Compensatory Leave when they work on a weekly off/holiday.

Note: The ‘Avail within’ option facilitates the number of days within which, the compensatory leave should be availed, else it will lapse.

·         Hourly Leave – Defining this leave type allows employees to avail short periods of leave (on hourly basis). Click here to view more on Hourly leave.

·         DOJ Anniversary Leave – This leave type allows the employees to avail one day leave on the date of joining anniversary of the employee. For example, if date of joining is on 4th Jan 2007, this leave can be taken on 4th Jan 2008, 4th Jan 2009 and so on. For more information on options for setting this leave, please refer “Anniversary Leave Configuration” section.

·         Founders Day Leave – This leave type can be availed by employees who have joined prior to the cut off date as set in the ‘Leave Additional Configuration’ form. For more information on options for setting this leave, please refer “Anniversary Leave Configuration” section.

·         Star Leave - All employees who have completed specified number of months (as set in the ‘Leave Additional Configuration’ form) in the organization are eligible for availing this type of leave. For more information on options for setting this leave, please refer “Anniversary Leave Configuration” section.

Sex

Select the gender of the employee(s) to whom the Leave is applicable.

Note: Select Both to allow all the (male/female) employees to request and cancel the leave, irrespective of the gender.

Show only to

This is for restricting the visibility of leave type to role player or manager.  These leave type will be available only for the role player / manager / both based on Module Role Mapping. Role player / manager can alone raise leave request for this leave type when raising leave for ‘Self’ or for an ‘Employee under their facilitation’. This leave type will not be visible to other employees.

·         Manager - If this option is selected, then that leave type will be visible only to reporting managers.

·         Manager and Role Player – If this option is selected, then the leave type will be visible to the reporting manager and the role player.

·         Role Player – If this option is selected, then the leave type will be visible only to role player.

OU, Location, Grade, and Employee Status

Select the OU, Location, Grade, and Employee Status to which the leave will be applicable.

Enable the parent check box to select all the listed OUs/Locations/Grades /Employee Status/ESI/Non-ESI/Contract type.

Field

Description

Re-Initialize Balance every year

This is to specify whether the leave balance has to be re-initialized every year. Select ‘Yes’ or ‘No’.

If this option is selected as ‘Yes’ then, the number of days will be deducted from the current, previous, and next year’s leave balances as per leave availed dates. If this option is selected as ‘No’ then, the number of days will be deducted only from the current leave balance.

Previous Year  Negative Balance Allowed

Select ‘Yes’ or ‘No’. This is to specify whether Previous Year negative balance is allowed for the Leave type or not.

Current Year  Negative Balance Allowed

Select ‘Yes’ or ‘No’. This is to specify whether current year negative balance is allowed for the Leave type or not.

Next Year  Negative Balance Allowed

Select ‘Yes’ or ‘No’. This is to specify whether Next Year Negative Balance is Allowed for the Leave type or not.

Note: When the Negative balance allowed is set as ‘Yes’ for current/past/future period), then the maximum number of negative days allowed can be configured for that particular period.

If the Negative Balance Allowed option is selected as ‘No’ then the employee will not be allowed to raise leave request if the available Leave balance is zero or equal to ‘Leave pending for approval’.

Field

Description

Intervening Holidays/Weekly Offs

This is to specify whether the holidays and weekly-offs falling in between a leave period is to be considered as leave (Yes) or (No).

Prefix Weekly off Yes/No

This is to specify whether the leave can be taken on the day before a weekly off or not. For example, if Saturday and Sunday are declared as weekly off and whether an employee can avail a leave on Friday.

Suffix Weekly off Yes/No

This is to specify whether the leave can be taken after a weekly off or not. For example, if Saturday and Sunday are declared as weekly off and whether an employee can avail leave on Monday.

Prefix Holiday Yes/No

This is to specify whether the leave can be taken before a holiday or not. For example, if Wednesday is declared as a holiday and whether an employee can avail leave on Tuesday.

Suffix Holiday Yes/No

This is to specify whether the leave can be taken after a holiday or not. For example, if Wednesday is declared as a holiday and whether an employee can avail a leave on Thursday.

Consider if Yes

Select the combination of leave, if the number of days is deducted from the available leave balance of an employee. The Combinations to be considered are as follows:

·         Only the Leave Date(s) – will deduct only the availed number of days.

·         Leave Date + 1 Day of weekly off/holiday – will deduct the availed number of days + one day from the weekly off (wkoff) or holiday.

·         Leave Date + whole weekly off/holiday – will deduct the availed number of days + preceding/succeeding weekly off/ holiday.

This applies to Prefix weekly off/Suffix weekly off/Prefix holiday/ Suffix Holiday

Effective From

Select the Effective From date.

Status

Select the status to specify whether it is Active/Inactive.

Field

Description

Allow Past Days

Select ‘Yes’ or ‘No’. This is to specify whether application for this leave type can be done for past days.

Note: If this option is selected as ‘No’, then the employees are not allowed to raise leave request for past dates (including Comp-off).

Allow Future Days

Select ‘Yes’ or ‘No’. This is to specify whether application for this leave type can be done for future days.

Note: If this option is selected as ‘No’, then the employees are not allowed to raise leave request for future dates (including Comp-off).

Note: When the Allow Past Days and Allow Future Days is set as ‘Yes’ then the maximum number of days allowed can be configured.

Allow Half Day

Select ‘Yes’ or ‘No’. This is to specify whether half day is allowed for a particular leave type.

Note: When half day is ‘Yes’ then minimum number of days to apply will be automatically set as 0.5.

Min. days to apply/ Max. days to apply

This is to specify the minimum number of days and maximum number of days to be applied for the leave type in a single application. Enter the number of days.

Note: For defining unlimited number of days, enter zero (0).

Notice Period in Day (s)

This is to specify the number of days prior to which the leave has to be applied. Enter the number of days.

Allow Day(s)/Month

This is to specify the number of leaves that can be availed in a month for that particular leave type. Enter the number of days.

Note: For defining unlimited number of days, enter Zero (0).

Maximum Applications

This is to specify the maximum number of applications that can be raised for the Leave type in a year. Enter the number of days.

Note: For defining unlimited number of applications in a year, enter Zero (0).

Waiting Period

This is to specify the number of days required after which a newly joined employee can view/avail this leave type. Enter the number of days.

Loss of Pay

This is to specify loss of pay percentage. This information is passed on to Adrenalin Payroll software if it is being used in addition to the Adrenalin HR software for deductions from pay. 

Note: Only if the loss of pay is greater than 0, then the details will be sent to Payroll for calculation.

The LOP percentage can be configured using Two Field Master (AdministrationàSetup HRMS) by selecting the Master Name as ‘Loss of Pay percentage’.

Consider in Notice & Settlement

Select ‘Yes’ or ‘No’. This is to specify whether the leave type is considered while an employee is serving notice period.

If this option is selected as “Yes”, then the employee is allowed or disallowed to avail leave based on [Consider_Notice] configuration in Adrenalin Configuration editor.

If this option is selected as ‘No’, then the employee is allowed to avail leave while he/she is serving notice period.

Restricted to

This is to specify the calendar to which the leave type is mapped.

To create a Restricted/Optional Holiday:

Create a Calendar for the Restricted Holiday and associated holidays to the calendar.

Map the Leave type to the Restricted/Optional holiday

Allow leave cancellation period (Days)

This is to specify the number of days within which the employee can cancel his leave. For example, if this is given as ‘5’, the employee can cancel his approved leave within 5 days from the date of approval.

Field Name

Description

Leave Type not to club with

Select the checkbox of the leave types that should not be clubbed with the present configured leave.

Field

Description

Encashable

Select ‘Yes’ or ‘No’. This is to specify whether the leave is encashable. If this option is selected as ‘No’ then the employee cannot encash this type of leave.

# of Encashment Application /Frequency

This is to specify the maximum number applications for encashment that can be raised for a frequency.

Auto Leave Encashment 

This is to set Leave encashment to populate automatically. If this option is selected as ‘Yes’ then all other fields in this tab will be disabled.

Leave Accounting Period

This is to specify the leave period that is to be taken into account. Select the period.

Compulsory Prior Avail Limit

This is to specify the number of days to be availed compulsorily in the current leave accounting year prior to encashment.

Retain Limit

This specifies that the employee has to maintain certain amount of leave balance while encashing. Only the balance leave excluding the retain limit days can be encashed.

Minimum/Maximum Limit

This is to specify the minimum and maximum number of days an employee can encash for a particular leave type.

Encashment

This is to specify the type of encashment. If Separation is selected, then it cannot be encashed using the encashment form. Encashment will be done only at the time of separation of an employee.

If Encashment is selected then it can be encashed using the Leave Encashment form.

Encashment frequency in month(s)

This is to specify the month in which the encashment has to be done. Enter the number of months.

Note: The encashment frequency should not exceed 12 months.

Field

Description

Truncation

Select Yes/No. This specifies whether the leave has to be truncated.

Truncation Frequency

This is to specify whether Monthly, Quarterly, Half Yearly or Yearly in which the truncation cycle should take place.

Note:

·         For existing users, the ‘Truncation Frequency’ will be defaulted to ‘Yearly’ option.

·         For existing users, the ‘Start Month’ will be defaulted to the month corresponding to the value they have already entered. For example, if they have entered ‘4’ earlier, now this field will be shown as ‘April’ selected by default. If they have entered as ‘2’ earlier, now this field will be shown as ‘February’ selected by default.

Start Month

Select the Start Month for the Truncation cycle from the drop down field.

Frequency Carry Forward Limit

Based on the Truncation Frequency. Frequency Carry Forward Limit functions. For example, consider a case where there 5 days to carry forward, if the Truncation Frequency is set as ‘Monthly’ and Frequency Carry Forward Limit is entered as ‘3’ then only 3 days will carried forward. The remaining 2 days will be elapsed.

Carry Forward Leave Balance Expiry in Months

This is to specify the validity of the carry forwarded leave balance. Beyond the specified month(s), the carry forwarded balance gets expired from the date of leave carry forward.

For example

‘Carry Forward Leave Balance Expiry in Months’  is entered as ‘60’ (5 Years)

Then at beginning of the 6^th Year, the First Year leave balance gets expired.

Likewise on the 7^th Year, the Second Year leave balance gets expired.

1^st Year – 5 days

2^nd Year – 7 days

3^rd Year – 4 days

4^th Year – 8 days

5^th Year – 5 days

In this case on the ‘6^th Year’ 1^st Year carry forward of 5 days will get expired and on ‘7^th Year’ the 2^nd Year carry forward of 7 days will get expired and so on.

Note: The scheduler “Leave Expiry Balance Truncation” has to be set for truncating the leave balances as per the configuration.

Yearly Carry Forward Limit

This is to specify the Maximum leave days that can be carried forward in the current year.

For example, if the yearly balance is 20 and carry forward limit is set as 12, then only 12 days will be carried forward to next year and the remaining 8 days will be moved to PP balance.

Note: It accepts numeric values only. The width of this field is limited to 5.Half a day leave can be mentioned as.0.5

Overall Carry Forward Limit

This is to specify the overall Maximum leave days that can be carried forward.

Note: It accepts numeric values only. The width of this field is limited to 5.Half a day leave can be mentioned as 0.5.

Click the link ‘Advanced’ to set age wise leave truncation configuration. On clicking this link, a popup window appears, allowing to specify Age Based leave carry forward and Service Based leave carry forward, as shown below:

Click [Add] to add more details.

After entering necessary details, click [Submit] to save the details and close the popup window.

Any leave in excess would lapse automatically.

Note:

For existing users, the Carry forward option will be defaulted to ‘Age based’ option.

Field

Description

Leave Transfer

This is to specify whether the leave is transferable.

On Confirmation- upon enabling this, the leave is transferred after the confirmation of the employee.

After DOJ- Enabling this denotes that the leave can be transferred after specific days from the employees Date of Joining, irrespective of his/her confirmation.

For example, if 20 is given in this field, number of days will be transferred on the 21^st day of joining of the employee.

Lend to

Select the Leave Type to which the leave days has to be lend to.

Note: It accepts numeric values only. The width of this field is limited to 4.

Field

Description

Recover Leave Balance

Select Yes/No to specify if the Leave balance has to be selected

Effective from

Select the From date the Leave has to be recovered

Status

Select the status to specify whether the Recover Leave option is Active/Inactive

Field

Description

Child Care Leave

Select Yes/No to specify if this leave type is of Child care category.

Age In

Select the age in ‘Days/Months/Years’ from the dropdown field.

Min Age & Max Age

Enter the minimum and maximum Age of the child to be considered for this leave.

Week-end Leave

This specifies the number of days an Employee can take leave in the specified period prefixing or suffixing a weekend.

Leave Period

Select the frequency period of the leave

No of days allowed

Enter the number of days that can be taken as leave.

For example, if the leave period is selected as ‘Quarterly’ and the number of days allowed is entered as 1, then it means that an Employee can take one day leave on Friday or Monday only once in a quarter. Second application will not be allowed.

Support Document Required

Select this option if the leave request of this type should have a supporting document.